An employer must not apply for a check unless the job or role is eligible for one. They must tell the applicant why they’re being checked, and where they can get independent advice.
A DBS check has no official expiry date. Any information included will be accurate at the time the check was carried out. It is up to an employer to decide if and when a new check is needed.
Enhanced DBS checks are only able to be carried out if certain conditions are met. CDEC Limited meets the criteria under “Regulated Activity” for those employed as engineers, trainers and sales personnel. Existing employees who currently hold a CRB certificate will have a new enhanced DBS check carried out 3 years after the date of issue of their current CRB.
Where a new employee holds a current enhanced CRB/DBS certificate this will be accepted by the company until it is 3 years old. All new qualifying employees who have not got a current certificate will have an enhanced DBS check carried out.
Whilst there is no legal requirement to repeat checks CDEC Limited will carry out a new one every 3 years.
Employees will not carry their certificate with them but will have a photographic ID card which also details their CRB/DBS number. The Ofsted website states:
“It is sufficient, for schools and colleges to seek written confirmation that appropriate checks, including DBS checks have been carried out and by whom – most commonly the relevant human resources department (it is not necessary to specify a named individual) – and to confirm the identity of these visitors. It is not necessary (or practicable) to require a date for such checks unless the providing organisation supplies a list of named individual supply staff. Written confirmation may be in the form of a public statement on the website, as is the case with Ofsted.”